Quick answer: start with a workstation count and a floor plan, label everything by department and employee, back up data, schedule the move for a weekend or evening, and keep your IT vendor in the loop. A small Patna office can often move in one day; larger offices need staged planning.
Six weeks before: scope and site review
- Count workstations, chairs, pedestals, monitors, printers and storage units.
- Walk both offices with the moving supervisor and note lifts, gates and parking.
- Confirm the new building's working hours, lift booking and internet readiness.
- Decide what stays, what is sold and what is newly purchased.
- Ask for a written quote itemised by workstation, furniture, IT scope and vehicle.
Three weeks before: information and permissions
- Inform staff, clients and service providers about the move dates.
- Update address details on invoices, GST records, bank accounts and licenses.
- Arrange building permission and a goods-lift slot at both ends.
- Plan signage, keys, access cards and security arrangements at the new office.
- Confirm the internet and telecom shift dates with your providers.
One week before: packing and data
Ask employees to clear personal belongings and lock personal drawers. Back up servers and critical data, then shut down and label IT equipment with your IT lead. Pack files by department and mark boxes “confidential” where needed. Crews should not open sealed cabinets or read documents; if you want extra control, seal cabinets with tamper-evident tape before loading.
Moving day: sequence matters
Move the items you need first — chairs, desks, network equipment and essential files — before decorative or storage items. Keep a “day-one box” with stationery, chargers, extension boards, printer cables and a few tools. Label every cable to the device it belongs to. At the new office, place furniture against the floor plan before unpacking boxes.
IT and electronics: what movers should and should not do
Movers can wrap, pack and transport hardware. Network configuration, server reconnection and data restoration should be handled by your IT team or vendor. If your IT provider is moving servers separately, write that split into the plan so no cable or responsibility falls between the two teams.
Indicative cost factors
A small 10–15 seat office within Patna commonly falls in the ₹15,000–₹40,000 range, depending on furniture dismantling, IT packing, after-hours scheduling and vehicle requirements. Larger offices with archives, modular workstations and multiple floors are quoted item by item. These are indicative ranges; the site review confirms the scope.
After the move
- Test network, phones, printers and access control before the first working day.
- Confirm furniture is stable and drawers and doors close correctly.
- Collect and dispose of packing waste; keep a few cartons for future storage.
- Update Google Business Profile, website and directory listings with the new address.
- Ask staff for a short list of missing or damaged items within 48 hours.
If you are planning a move in Patna or Ranchi, share your workstation count and target date. We will propose a sequence that keeps your business running.
Found this useful? Share it with someone planning a move.
Written by
Shri Shyam Editorial Desk
The editorial team at Shri Shyam Packers & Movers turns survey checklists, route notes and the questions our moving desks hear every week into practical guides for families and businesses in Bihar and Jharkhand. Content is reviewed for accuracy before publishing.
